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Executive Assistant Jobs

Radial Hr Solutions
Job Shared by MonsterIndia
Job Description
Executive Assistant to MDDirector (Female)
About Company:Company is a into building Tech Parks(Office spaces).
ELIGIBILITY:
Age: 30 to 35 years
Appearance: pleasant looking and well groomed
* Graduate in bba or commerce graduate ability to perform essential job duties with or without college coursework preferred.
* 5-7yrs professional experience in an executive assistant role preferred.
* experience with crm/contact management and microsoft office and outlook is preferred.
Skill sets:
• Writes error-free, eloquent emails and letters for various events and announcements.
• Updates and maintains phone lists
• Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones).
• Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the MD CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
• Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule.
• Maintains confidentiality and uses a high degree of discretion.
• Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. ‚ Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
• Takes notes and distributes meeting minutes, agendas and meeting packages.
• Acts as a liaison with outsourced IT consultant on all technology-related issues, including rapidly responding to staff problems and network outages
• Acts as a liaison with the organization’s outsourced HR service firm, acting as the onsite HR presence for Greater Portland Inc.
• Acts as a liaison with the Board of Directors as needed.
• Sets-up staff meetings, maintains electronic staff calendars and organizes team events.
• Answers and directs calls and emails of the MD of a general nature.
• Provides timely and proactive management of the organization’s office environment.
• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
• Maintains workflow under pressure and in a fast-paced, high-profile work environment.
• Other duties as assigned.
Supervisory Responsibilities Directly supervises the Administrative Assistant. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, making hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Qualifications
Graduate in BBA or Commerce graduate Ability to perform essential job duties with or without College coursework preferred. Five to seven years’ professional experience in an executive assistant role preferred. Experience with CRM/contact management and Microsoft Office and Outlook is preferred.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Computer Skills
Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software.
Nature of Job:
1. Provides comprehensive support services to the MD / Director that ensures a professional, responsive and effective experience with the organization as a whole.
2. Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
3. Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism.
Job Location: Bangalore
Executive Assistant to MDDirector (Female), secretary, personal assistant, PA, EA,
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Suitable candidates can send your resume to radialhr{atgmail[dot]com with the below details:
Position applied for:Executive Assistant to MDDirector (Female)
Total Exp:
Relavant Experience:
Current CTC:
Current Location:
Willing to work at Bangalore?:
Qualification:
Expected CTC:
Notice Period:
Qualities Needed for This Jobs
Executive Assistant, Secretary, Personal Assistant, Pa, Ea
Candidate Profile
Looking For The Position Of Executive Assistant To Mddirector (female): Require Candidates With 3+yrs Of Experience In Executive Assistant
Looking for Any Graduate / Post Graduate graduates profile.
More Information
Location Bangalore
Education Any Graduate / Post Graduate
Experience 2 (yrs)
Industry Engineering
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