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Job Description

Administrative / Executive Assistant for USA Client
Job Description
Position: Administrative Assistant
Experience: 2 - 5 years
Location: Ahmedabad
Male candidate only with excellent English communication
Experience with USA based Clients mandatory
For USA Shift : 09:00 PM €“ 06:00 AM (IST)
Primary responsibilities:
€ Manage calendars, coordinate and update daily appointments using own judgement in the absence of direct instructions
€ Anticipate, plan and ensure meticulous travel arrangements which are often complex and highly flexible
€ Produce and proofread correspondence and documents to ensure they adhere to the firm format
€ Handle communication independently or as per Management€™s instruction.
€ Maintain a very high level of confidentiality
€ Make judgements on prioritizing incoming mail
€ Handle business-personal tasks (e.g., personal records, expense claims, taxes, credit card and bank work, social clubs, frequent flyer accounts, etc.).
€ Maintain easily accessible electronic and paper files, including keeping all relevant databases up to date
€ Any other tasks, as per the Managements requirements.
€ Demonstrate strong interpersonal skills and ability to build successful working relationships within the firm and with client offices
€ Demonstrate an energetic, proactive and positive approach and willingness to support other teams and colleagues as and when require.
Required skill and expected work attitude :
€ Excellent written and oral communications skills
€ Working knowledge of Windows with emphasis on Word, Excel, PowerPoint and Louts Notes (Outlook is acceptable)
€ Sufficient knowledge of all travel related services air & train tickets, hotels, cars, passports, visas, foreign exchange and international credit cards
€ Ability to plan, organize and execute major meetings and conferences, involving multiple international time zones and cultures, in a calm and professional manner
€ Professional phone presence. Handle calls promptly, take accurate messages and, if required, respond appropriately
€ Ability to use sound judgment to make decisions and a pragmatic approach to problem solving.
€ Ability to multi-task effectively and collaboratively in a deadline driven, high pressure environment with a high tolerance for ambiguity and last minute changes
€ Flexibility in providing overtime assistance and willingness to undertake other duties that may be required, due to resource crunches. Work effectively with others and foster a productive team environment.
€ Communicate effectively with all concerned to ensure high-quality end-product
€ Uphold the firm values at all times
Preferred Attributes
€ An ability to participate in many projects simultaneously
€ Great attention to detail and a high level of organization
€ The desire to work as part of a team
€ Critical thinking aptitude
€ Empathy for our customers and team members and their circumstances and a desire to help them
€ A positive, courteous demeanor
€ An aptitude towards service
€ Openness to feedback
€ Ability to learn from experience
€ Company Profile:
€ Moksh Tech
€ We are a leading global outsourcing services company with highly skilled Professionals working for our clients and partners. We provide reliable, secure, and cost effective services 24/7/365. Our global outsourcing services touch information technology, administrative back office services and commercial carpet industries. Our goal is providing unique value added outsourcing services that enables companies to strategically focus on their core businesses while we take care of all other non-core activities that may constitute distraction to your primary mission.Our IT support services are provided remotely using secure and reliable technology, from our Network Operations Center (NOC) located in Gujarat, India. Our engineers are experienced, qualified, and vendor-certified, following defined, tested, and proven best practice processes in providing services to our clients. (www.mokshtech.net)
Qualities Needed for This Jobs
Administrative Assistant, Admin Assistant, Executive Assistant, Management Assistant
Candidate Profile
Administrative Assistant
Looking for Any Graduate graduates profile.
More Information
Location Ahmedabad
Education Any Graduate
Experience 2 (yrs)
Industry Computers / IT
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